Microsoft Word Shortcuts — Essential Keyboard Shortcuts to Work Faster & More Efficiently

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Essential Microsoft Word shortcuts to work faster, format documents and boost office productivity
Microsoft Word is one of the most widely used word processors globally — for students, professionals, writers and everyone in between. Whether you're writing essays, preparing reports, or editing documents, knowing keyboard shortcuts can save time, increase efficiency and boost productivity. 

In this guide, you’ll find a comprehensive list of **must-know Microsoft Word shortcuts (Windows version)** along with practical tips on how to use them effectively. Learning even a few of these will make your workflow smoother and faster.

  • Why Keyboard Shortcuts Matter

Using keyboard shortcuts instead of relying on the mouse improves your speed, reduces repetitive strain (less mouse movement), and helps maintain focus — especially when working on long documents or multiple tasks.

For writers, students and office workers, mastering shortcuts can make the difference between spending hours on formatting vs. spending time polishing content.

  •  Most Useful Microsoft Word Shortcuts You Should Know

ShortcutAction
Ctrl + NCreate a new document
Ctrl + OOpen an existing document
Ctrl + SSave current document
Ctrl + WClose current document
Ctrl + PPrint or open print preview
Ctrl + ASelect all text
Ctrl + CCopy selected text
Ctrl + XCut selected text
Ctrl + VPaste from clipboard
Ctrl + ZUndo last action
Ctrl + YRedo last undone action
Ctrl + BBold selected text
Ctrl + IItalicize selected text
Ctrl + UUnderline selected text
Ctrl + LAlign text to left
Ctrl + ECenter align text
Ctrl + RRight-align text
Ctrl + JJustify text
Ctrl + FOpen find/search box
Ctrl + HFind & Replace dialog
Ctrl + KInsert hyperlink
Ctrl + Shift + NApply “Normal” style / remove formatting
Ctrl + Shift + LQuick bullet list (toggle bullets)
Ctrl + EnterInsert page break
Ctrl + Shift + VPaste as plain text (no formatting)
Ctrl + HomeGo to beginning of document
Ctrl + EndGo to end of document
Ctrl + F6Switch between open Word documents
F4Repeat last action

Note: This list focuses on **Windows version** of Word. Mac users should use ⌘ (Command) instead of Ctrl where applicable. 

 Tips to Use Shortcuts Effectively

  • Start with 5–10 shortcuts — master basics (copy, paste, save, undo, formatting), then expand gradually.
  • Use them regularly — consistency builds muscle memory.
  • Avoid switching between mouse and keyboard too often — try staying keyboard-focused while editing.
  • Combine shortcuts — for example, use Ctrl+F → find a word → Ctrl+H to replace — faster than manual navigation.
  • When collaborating or editing long documents, shortcuts boost efficiency and reduce fatigue. 

Conclusion — Master Word Shortcuts for Productivity Boost

Learning Microsoft Word keyboard shortcuts might feel slow at first — but once you make them a habit, you’ll save hours of time, reduce repetitive tasks and create a smoother workflow. Whether you’re a student writing assignments, a blogger drafting content, or a professional preparing reports — shortcut mastery helps you work smarter, not harder.

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